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Issuance of repeated certificates of state registration of civil status acts or other documents confirming the presence or absence of facts of state registration of a civil status act
Conditions for obtaining services on the site
Dear users!
Unfortunately, the submission of applications for this e-service is temporarily unavailable.
We apologize for any inconvenience caused.
From September 21, you can apply for the provision of public services for state registration of acts of civil status, as well as the performance of legally significant actions in Moscow registry offices in person.
The public service allows you to submit an electronic application for the service and make an appointment with the registry office to receive a paper result. The possibility of making an appointment will be available in your personal account after processing the electronic application by the registry office.
Who can apply for the service
individuals,
It is not provided to authorized representatives of the applicant and persons for whom the entry was made by the registry offices of other constituent entities of the Russian Federation.Service cost and payment procedure
- If the application is submitted electronically, then a 30% discount is provided when paying the state fee. Payment of the state duty is made in the Personal Account of the Portal in the "Notification Center", the button "Make an appointment, payment". The discounted fee will be:
- The state fee for issuing certificates to individuals from the archives of the registry office is 140 rubles.
- The state fee for the issuance of a repeated certificate of state registration of a civil status act is 245 rubles.
- The state fee for issuing certificates to individuals from the archives of the registry office is 200 rubles.
- The state fee for the issuance of a repeated certificate of state registration of a civil status act is 350 rubles.
Please note that if you pay the state duty through the "Payments" subsection of the "Services" section, then you will not be given a discount. In this case, the fee will be:List of required documents
- Information about the identity document of the applicant.
- Information about the record of the act.
- A scanned copy of the death certificate (in case of receiving a repeated document regarding the record of the death certificate).
Terms of service provision
Receipt Forms
Personal visit to the registry office.
The result of the service
A second certificate (certificate) is issued.
For more information about the list of documents - the results of the provision of services can be found in the section "Conditions for obtaining services in the OIV".
Processing of an electronic application and an invitation to an appointment within 1 business day.
Registration of the document at the personal reception.
Conditions for obtaining services in the OIV
Who can apply for the service:
Legal entities
A citizen of Russian Federation
Foreign citizen
A stateless person
Service cost and payment procedure:
State duty for issuing a repeated certificate of registration of a civil status act - 350.0 rubles.
Tax Code of the Russian Federation. Part II Section VIII. Federal taxes Chapter 25.3 State duty pp.6 p.1 art. 333.26
The state fee for issuing certificates to individuals from the archives of the registry office - 200.0 rubles.
Tax Code of the Russian Federation. Part II Section VIII. Federal taxes Chapter 25.3 State duty pp.7 p.1 art. 333.26
List of required information:
Application for issuance of a repeated birth certificate (certificate) (original, 1 pc.)
- Mandatory
- Provided without refund
The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 25). The application may be handwritten (legible), typewritten or printed using electronic printing devices without abbreviations and corrections. The application is signed in the presence of a specialist who receives this application. The application may be sent to the registry office by mail or in the form of an electronic document using information and telecommunication networks, including the Internet (including the federal state information system - a single portal of state and municipal services). An application in the form of an electronic document is signed by a simple electronic signature of the applicant. The application is submitted: - by the person in respect of whom the civil status record was made; - parents (one of the parents) or other legal representative of a minor, or a representative of the guardianship and guardianship authority, the education authority, the commission for minors in the event that the person in respect of whom the birth certificate was made has not reached the age of majority; - a relative of the deceased or another interested person (when applying for a repeated birth certificate of the deceased person); - by another person in case of presentation of a notarized power of attorney from the said persons.
Application for the issuance of a repeated certificate (certificate) on the establishment of paternity (original, 1 pc.)
- Mandatory
- Provided without refund
The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 28). The application may be handwritten (legible), typewritten or printed using electronic printing devices without abbreviations and corrections. The application is signed in the presence of a specialist who receives this application. The application may be sent to the registry office by mail or in the form of an electronic document using information and telecommunication networks, including the Internet (including the federal state information system - a single portal of state and municipal services). An application in the form of an electronic document is signed by a simple electronic signature of the applicant. The application is submitted: - by the person in respect of whom the civil status record was made; - parents (one of the parents) or other legal representative of a minor, or a representative of the guardianship and guardianship authority, the education authority, the commission for minors in the event that the person in respect of whom the record of the act of establishing paternity was made has not reached the age of majority; - a relative of the deceased or another interested person (when applying for a repeated certificate of paternity established earlier in respect of the deceased person); - by another person in case of presentation of a notarized power of attorney from the said persons.
Application for issuance of a repeated death certificate (certificate) (original, 1 pc.)
- Mandatory
- Provided without refund
The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 30). The application may be handwritten (legible), typewritten or printed using electronic printing devices without abbreviations and corrections. The application is signed in the presence of a specialist who receives this application. The application may be sent to the registry office by mail or in the form of an electronic document using information and telecommunication networks, including the Internet (including the federal state information system - a single portal of state and municipal services). An application in the form of an electronic document is signed by a simple electronic signature of the applicant. The application is submitted by: - a relative of the deceased or other interested person.
Application for issuance of a repeated certificate (certificate) of marriage (dissolution of marriage) (original, 1 pc.)
- Mandatory
- Provided without refund
The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 26). The application may be handwritten (legible), typewritten or printed using electronic printing devices without abbreviations and corrections. The application is signed in the presence of a specialist who receives this application. The application may be sent to the registry office by mail or in the form of an electronic document using information and telecommunication networks, including the Internet (including the federal state information system - a single portal of state and municipal services). An application in the form of an electronic document is signed by a simple electronic signature of the applicant. The application is submitted: - by the person in respect of whom the civil status record was made; - a relative of the deceased or another interested person (when applying for a re-certificate of marriage/dissolution of marriage previously made in respect of the deceased person); - by another person in case of presentation of a notarized power of attorney from the said persons.
Application for issuance of a repeated certificate (certificate) of adoption (adoption) (original, 1 pc.)
- Mandatory
- Provided without refund
The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 27). The application may be handwritten (legible), typewritten or printed using electronic printing devices without abbreviations and corrections. The application is signed in the presence of a specialist who receives this application. The application is submitted personally by the adoptive parents (adoptive parent), and if there is their consent, it can be submitted by another person. Employees of the registry office are not entitled, without the consent of the adoptive parents (adoptive parent), to provide any information about the adoption and issue documents, from the content of which it is clear that the adoptive parents (adoptive parent) are not the parents (one of the parents) of the adopted. The consent of the adoptive parents (adoptive parent) is drawn up in an arbitrary written form in the registry office in the presence of a specialist of this body, or the signature on such consent is certified by a notary.
Application for issuance of a repeated certificate (certificate) on the change of name (original, 1 pc.)
- Mandatory
- Provided without refund
The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 29). The application may be handwritten (legible), typewritten or printed using electronic printing devices without abbreviations and corrections. The application is signed in the presence of a specialist who receives this application. The application may be sent to the registry office by mail or in the form of an electronic document using information and telecommunication networks, including the Internet (including the federal state information system - a single portal of state and municipal services). An application in the form of an electronic document is signed by a simple electronic signature of the applicant. The application is submitted: - by the person in respect of whom the civil status record was made; - a relative of the deceased or another interested person (when applying for a repeated certificate of a name change made earlier in relation to the deceased person); - by another person in case of presentation of a notarized power of attorney from the said persons.
Identification document of the applicant (original, 1 pc.)
- Mandatory
Document confirming the authority of the applicant's representative (original, 1 pc.)
- Mandatory
- Provided only for viewing (copying) at the beginning of the service
A document confirming the authority of the legal representative or representative of the guardianship and guardianship authority. (original, 1 piece)
- Mandatory
- Provided only for viewing (copying) at the beginning of the service
Documents confirming the applicant's right to receive a certificate (certificate) of state registration of a civil status act (original, 1 pc.)
- Mandatory
- Provided only for viewing (copying) at the beginning of the service
Death certificate (original, 1 pc.)
- Mandatory
- Provided only for viewing (copying) at the beginning of the service
Document (information) on payment of the state fee (original, 1 pc.)
- Mandatory
- Provided without refund
The state fee is paid before the application is submitted. The fact of paying the state fee is confirmed by a document (information) received by an official of the relevant registry office using interdepartmental information interaction. The applicant has the right to submit the specified document on his own initiative. In this case, the fact of payment of the state fee is confirmed: in cash - by a receipt of the established form issued by the bank; in a non-cash form - by a payment order with a bank mark. In case of payment of the state fee on the City Services Portal, in order to verify the fact of its payment, you will need to provide the payer's SNILS number.
A document that is the basis for granting tax benefits to individuals (original, 1 pc.)
- Can be obtained during the provision of services
- Provided only for viewing (copying) at the beginning of the service
Terms of service provision
The result of the service
Issued:
- Certificate of adoption (adoption) (original, 1 pc.)
The consent of the adoptive parents (adoptive parent) is drawn up in an arbitrary written form in the registry office in the presence of a specialist of this body, or the signature on such consent is certified by a notary.
- Certificate of marriage (original, 1 pc.)
- Marriage certificate (original, 1 pc.)
The form of the certificate form was approved by order of the Ministry of Justice of the Russian Federation dated June 25, 2014 No. 142. In the upper right corner of the certificate, a note "repeated" is made. It is not issued to persons who have dissolved the marriage, and to persons whose marriage has been declared invalid.
- Death certificate (original, 1 pc.)
The form of the certificate form was approved by order of the Ministry of Justice of the Russian Federation dated June 25, 2014 No. 142. In the upper right corner of the certificate, a note "repeated" is made.
- Certificate of divorce (original, 1 pc.)
- Certificate of death form 33 (original, 1 pc.)
- Certificate of birth form 24 (original, 1 pc.)
- Divorce certificate (original, 1 pc.)
The form of the certificate form was approved by order of the Ministry of Justice of the Russian Federation dated June 25, 2014 No. 142. In the upper right corner of the certificate, a note "repeated" is made.
- Certificate of death form 34 (original, 1 pc.)
- Certificate of paternity (original, 1 pc.)
- Notification of the absence of a civil status record (original, 1 pc.)
The form of the notice form was approved by Decree of the Government of the Russian Federation of October 31, 1998 No. 1274 (form No. 35). Issued by the Archival and Information Department of the Moscow Civil Registry Office if no civil status record has been found in the archives of the Civil Registry Office of the Moscow Civil Registry Office.
- Birth certificate (original, 1 pc.)
The form of the certificate form was approved by order of the Ministry of Justice of the Russian Federation dated June 25, 2014 No. 142. In the upper right corner of the certificate, a note "repeated" is made. It is not issued to the parents (one of the parents) of a child in respect of whom they are deprived of parental rights or have limited parental rights.
- Name change certificate (original, 1 pc.)
- Name change certificate (original, 1 pc.)
The form of the certificate form was approved by order of the Ministry of Justice of the Russian Federation dated June 25, 2014 No. 142. In the upper right corner of the certificate, a note “repeated” is made.
- Birth certificate form 25 (original, 1 pc.)
The form of the certificate form was approved by the Decree of the Government of the Russian Federation of 10/31/1998. No. 1274 (form No. 25). It is issued if information about the father of the child was previously entered into the record of the birth of the child in the record of the birth on the basis of the mother's application (according to paragraph 3 of article 17 of the Federal Law "On acts of civil status").
To the executive authorities of the city of Moscow as part of a pre-trial appeal.
Applicants have the right to appeal against the actions or omissions of officials of the Moscow Civil Registry Office and its separate structural divisions (registry offices, wedding palaces, archives and information department) in pre-trial and judicial proceedings.
In the pre-trial procedure, applicants can appeal against the actions or inaction of officials:
departments of the registry office, wedding palaces, archive and information department - to the Office of the Civil Registry Office of Moscow, the Main Directorate of the Ministry of Justice of the Russian Federation for Moscow; Ministry of Justice of the Russian Federation;
Office of the Civil Registry Office of Moscow - to the Main Directorate of the Ministry of Justice of the Russian Federation for Moscow; Ministry of Justice of the Russian Federation.
The applicant in his written application must indicate either the name of the body to which he sends the written application, or the surname, name, patronymic of the relevant official, or the position of the relevant person, as well as his surname, name, patronymic (the last - if any), full the name for the legal entity, the postal address to which the response should be sent, the notice of redirection of the appeal, sets out the essence of the proposal, application or complaint, puts a personal signature and date.
If necessary, in support of his arguments, the applicant may attach documents and materials, or copies thereof, to the written application.
The applicant can also send his application in the form of an electronic document.
In an electronic application, the applicant must indicate his last name, first name, patronymic (the last one, if any), email address, if the response must be sent in the form of an electronic document, and postal address, if the response must be sent in writing.The applicant has the right to attach to such an appeal the necessary documents and materials in electronic form or send the specified documents and materials or their copies in writing.
An applicant's complaint received by the Moscow Civil Registry Office must be considered within 15 working days from the date of registration of such a complaint.
The term for consideration of the complaint is 5 working days from the date of its registration in cases of appeal by the applicant:
- refusal to correct typographical errors and mistakes made in documents issued as a result of the provision of public services;
- Violation of the deadline for correcting typos and errors.
- Certificate of adoption (adoption) (original, 1 pc.)
You will need to get a duplicate marriage certificate when you need to restore the original after damage, loss, etc. The process will not take more than a few hours. An exception will be those cases when they apply to the civil registry offices in the region in which the marriage was not registered.
In what cases may it be necessary to issue a duplicate of a marriage registration certificate?
After marriage, a stamp is placed in the passports of the spouses. Most often, this is enough to confirm the marriage. Therefore, the existence of a marriage certificate is simply forgotten. But it is required to submit it to some government agencies. Quite often, there are disagreements between spouses at the court level, and in many of these cases, an original document may be required.
What to do if the marriage certificate is lost? It can be restored. The procedure is very common and does not cause confusion among government officials. Here are examples of some cases where you need to get a duplicate:
- lost the original
- the document is corrupted;
- the marriage certificate is in an inaccessible place.
What needs to be done to restore or replace a marriage certificate
In order to get a duplicate document, you must remember that the marriage must be valid. If it is terminated or invalidated, you will not be able to change the original or get a duplicate. And also if the husband or wife died. There are no cases with exceptions.
The documents
To restore a marriage certificate you will need:
- spouse's passport or its copy;
- receipt of payment of state duty.
As soon as you come to the registry office, you can immediately take the application form (form No. 19). You must complete it by hand. The second spouse may not be present when receiving a duplicate of the marriage certificate, only a copy of his passport is needed.
Payment of state duty
Before submitting an application, you need to pay a state fee. Its size is 350 rubles. Money can be deposited through a bank or electronically. It is important to specify the details correctly, they can be found in your registry office.
How to apply for restoration through the State Services portal
Now it is possible to obtain a copy of a marriage certificate via the Internet, using the state portal gosuslugi.ru. Your request will be transferred to the archive, where the data will be checked, and a copy of the marriage certificate with a reissue stamp will be sent to the registry office at your place of residence.
Procedure:
- go to the site gosuslugi.ru;
- register or enter your personal account;
- type in the search "Obtaining a repeated certificate of state registration of acts of civil status or a document confirming this fact";
- go to the tab;
- fill in the required fields;
- wait for the certificate. The term depends on which method you have chosen: delivery by mail or personal appearance at the registry office.
Video: documents in case of loss can be ordered at the MFC
Where to get the document
As soon as you have written an application and given it to the registry office employee, paid the state fee, your information is checked in the archive, and after that you receive a ready-made document. It must have a reprint stamp on it. You can get a duplicate certificate:
- in the registry office where the marriage was registered;
- at the registry office at the place of residence of the applicant.
The easiest and simplest option is the second one.
How long does it take to duplicate
The process will take no more than an hour from the moment of signing the application during a personal visit to the registry office. In other cases, you need to wait for the document to be sent, the time depends on the speed of the mail and officials.
If the marriage certificate is restored, it is stamped “Repeated”. From that moment on, the old instance ceases to operate. If you find it, you can immediately throw it away. It cannot be used.
Is it possible to recover the document of deceased parents, grandparents
In the event of the death of the owner of the document in its original form, it is no longer issued. But the fact of the existence of marital relations can be confirmed. You will need to contact the registry office or another institution that registered the marriage. An extract from the archive is made there and certified by a seal. You need to take your passport and a document confirming the relationship, for example, a birth certificate, with you. If necessary - confirmation of entry into the inheritance.
It is very important that proof of relationship is required. You can get a document about it from the registry office in which the marriage or birth was registered.
A new certificate to replace the lost one from another city
There are situations when the marriage was concluded in one city, and then the spouses moved to another. In this case, you must contact the registry office at the place of residence. The process of obtaining a copy of the marriage certificate in this case will not be significantly different. You also fill out an application, pay the state fee, submit other necessary documents, and the request is sent to the archive. It just takes a little longer than usual.
Getting a copy through relatives
Sometimes it can be difficult to apply personally to the registry office. Then you can entrust the task to loved ones. This is called getting a copy of a third party's marriage certificate. The law provides for such situations. In this case, children of parents or guardians of third parties can apply to the registry office. Also, it has the right to do any person who has a notarized power of attorney for this operation.
List of documents:
- passport or other document that confirms the identity of the applicant;
- if necessary, a power of attorney, notarized;
- proof of relationship;
- guardianship document.
Is it possible to get a duplicate from another country
If you permanently reside abroad, but you need to restore a marriage certificate, this can be done by proxy. It is issued at the embassy of your country abroad, certified with a seal and signed by the consul, and then transferred to the person indicated in it. Further, the procedure is the same as when receiving a document by ordinary power of attorney.
So, the process of obtaining a copy of a marriage certificate is not something very complicated and unimaginable. Therefore, if your original was in trouble (it was damaged or lost), you don’t have to wait for an emergency, it’s better to restore it right away and know that in any situation you will not have unnecessary problems.
If you are aware that a certificate of marriage or divorce has been lost or rendered unusable, you should not wait until you need to present the damaged / missing document, but take care of its prompt restoration.
What to do if the certificate is lost
This is what a marriage certificate looks like.
A marriage certificate is not needed every day; in everyday life, it is enough to present a passport with a mark on marital status. But since it is it that testifies to the recording of acts of civil status, if the family has lost the document, it should be restored if it is lost as soon as possible.
According to the Law "On acts of civil status" No. 43-FZ (1997), the registry office has the right to issue a repeated certificate of any act of civil status (Article 9). Reasons for reissuance may include:
- Loss (if lost, stolen);
- Dilapidated condition (abrasion, illegible text or printing);
- Damage (for example, painted by a child);
- Lamination.
Thus, it is quite legal to obtain a new form of marriage certificate (or divorce) instead of a lost or damaged one.
The registry office cannot refuse to issue a repeated document, regardless of the reason for the appeal.
How and where to recover
The restoration of the certificate of registration of marriage (or divorce) takes place in the same place where they were originally issued, that is, in the registry office. This procedure is not complicated, you can paint it step by step. It is only necessary:
- Appear at the appropriate (where you received the document, or at the place of residence) registry office with documents proving the identity of the applicant (only one of the spouses is allowed);
- Write an application in form No. 19 (the form is provided by an employee of the registry office), without corrections and indicating the reason for the appeal;
- Pay the state duty for the action (details can be downloaded from the website of the registry office or they will be issued by employees when filling out an application, see information on the amount below);
- Show receipt of payment and obtain a second certificate ( usually on the same day).
The described option of how to obtain a certificate is valid when a citizen applies to the department where the marriage registration (dissolution) took place at one time.
If the marriage was registered in another city, you can apply for a duplicate at the place of residence: the registration procedure will be the same, but the issue will occur only after the registry office receives information about the civil status record from the place of its commission (this may take up to a month).
Is it possible to get the document in another way?
How to recover a document otherwise? Use the following tips:
- Through the portal of public services. In this case, the repeated certificate will be sent to the registry office at the place of residence of the applicant, where it will subsequently be issued.
- In the multifunctional center of the state. and municipal services. The actions are similar to the restoration procedure in the registry offices, see above.
- By mail(and the application and information about the fee are sent by mail to the department that registered the marriage (divorce), receipt also occurs by letter).
You can use any of the receiving methods. Important: a receipt for payment of the state duty may not be provided, since the relevant services can see information about its payment in the unified state information system of payments.
What documents are needed
To restore and re-issue a marriage certificate, you must submit the following documents:
- General passport;
- Power of attorney (notarized) to represent interests, if the document is received by another person.
The presence of both spouses is not required: you can apply alone.
In order to obtain a duplicate certificate of termination, in addition to the passport (s) of the applicants, one of the documents, if any, will be required:
- Court order for divorce (if any);
- Marriage certificate (or its data).
The registry office will issue a second certificate and only on the basis of a passport, but it will take longer.
You should be aware that if the family union is terminated, it is impossible to obtain a marriage certificate again. But in this case, a certificate will be issued stating that a registered marriage has taken place.
Duplicate certificate - what is it and how to get it
The Federal Law "On acts of civil status" does not operate with the concept of a duplicate, speaking of a repeated certificate. However, given that a duplicate is a repeated copy of the original (GOST R 7.0.8-2013), we can conclude that these concepts are identical in relation to documents evidencing acts of civil status.
A duplicate is issued in case of loss / damage to the original by its owners, executed on a strict accountability form (number, series, etc.), and by legal nature is equated to the original, has the same legal force. It is unlawful to use the original after receiving a duplicate, even if it is found.
How to get a copy of a marriage certificate
A repeated marriage (divorce) certificate and its copy are different concepts.
A copy of any document is its exact reproduction (scanned, photographed, redrawn). Uncertified in the prescribed manner, such a document has no legal force, so you should remember that you need to present a copy somewhere, certify it in a notary's office.
Restoration cost and duplicate fee
Restoring a lost/damaged marriage or divorce document will cost citizens 350 rubles, exactly as much as the state duty for 2019 for restoring such certificates (in accordance with Article 333.33 of the Tax Code). There are no fines or other recovery fees.
How much does it cost to get a duplicate marriage certificate
Since a duplicate and a repeated certificate are equivalent concepts, the required duplicate will also cost 350 rubles. Getting a copy of these papers costs about 50-80 rubles (fee for making a copy and notarization) per page.
According to the current legislation, it is quite simple to obtain, if necessary, a duplicate of a marriage or its dissolution, but one should remember the need for careful handling of any documents in order to prevent their use by unauthorized persons.
Every person has something to lose. But if there was a loss of some important document, then you need to restore it as soon as possible.
Recovery of marriage certificate 2018
In 2018, the procedure is completely standard, as it was before. At the same time, an important condition that you should pay attention to is that a duplicate is not a copy, but a separate independent document that is issued in exchange for the lost one.
Therefore, even if in the future the old certificate is found, it will not be valid, and another copy has legal force.
What documents are needed to restore a marriage certificate
To restore a marriage certificate, you will need to contact the registry office in the city at the place of registration and submit the following documents:
- Passport (copy). Without it, recovery is impossible;
- Application for a duplicate. This is an important point - after the loss, not the previous document will be issued, but a duplicate. The corresponding mark is put on the form;
The procedure assumes that first you need to come to the registry office, write an application for issuing a duplicate and take a receipt for paying the state duty. After that, it is paid at any bank and a receipt is returned to the registry office (not a copy, but the original).
Sometimes other papers may be required. If you need to issue a duplicate after the marriage has already been dissolved, then it will also be necessary to additionally attach a certificate of a new marriage, because this will be a confirmation, since the passport is already in the new surname and you need other evidence confirming the relationship with the previous marriage and former surname. (Read about what documents you need to change when changing your last name)
Marriage certificate renewal request
If a certificate is lost, then a request for a duplicate can be submitted as follows:
- Registration of a request on the State Services portal;
- Submission of an application to the registry office in person (or transfer through an official representative);
- Direction by mail (especially convenient if the request needs to be sent to another city).
Due to the availability of several ways, filing an application is not a problem
State duty for the restoration of a marriage certificate
State duty is levied without fail in the amount of 350 rubles. Otherwise, the registry office has every right to refuse to accept an application for restoration.
The cost does not change depending on any circumstances. The only caveat is that the cost for reissuing can be adjusted if you need to get more than one duplicate.
For example, after a divorce, both spouses need a copy. In this case, the state duty is paid for each duplicate separately.
How to restore a marriage certificate in another city
If the form needs to be restored while in another city, then you can make a request for reissue to your city. Wherever the loss occurs, a person has the right to send a request to his city by mail. Papers for the issuance of a duplicate must be sent by registered mail.
The list of documents is standard:
- Copy of the passport;
- Receipt of payment of state duty (standard cost);
- Application for restoration;
- Other documents, depending on the situation.
Only copies of documents can be sent! The documents themselves (originals) are not sent. Each copy must be notarized.
The receipt for the payment of the state duty and the application can be obtained on the website of the State Services.
After sending a request to another city by letter, a duplicate to your city can also be received by mail after restoration.
Restoration of a marriage certificate through the registry office
If there was a loss of a marriage certificate, then a duplicate can be obtained in another way - by coming to the registry office. There you need to go through a special procedure (write an application, submit documents for reissue, pay a state duty).
After that, at the appointed time, you will need to come to the registry office to pick up a duplicate.
In rare cases, it may be necessary to clarify something (the conclusion of a marriage or the loss itself is called into question), and then you will need to come again to clarify all the circumstances.
Duplicate marriage certificate through public services
Another copy of the document can be obtained by filling out an application on the State Services portal. But at the same time, you still need to come to the registry office on the set day to get a duplicate.
In case of loss or damage to the marriage certificate, it becomes necessary to obtain a duplicate. To issue a new copy, a number of documents are required.
The procedure for restoring a marriage certificate in the absence of controversial issues takes a minimum of time.
How to restore a marriage certificate in case of loss, we will consider further.
A marriage certificate is an official document, which is often included in the list of information required for presentation. It is provided upon employment, upon registration of benefits and payments, upon registration of an inheritance, etc.
A citizen may not have a marriage certificate for the following reasons:
- Corruption.
- Loss.
- Lack of documents for divorced spouses. In this case, the marriage certificate remains in the registry office where the divorce is processed.
If a birth certificate is lost or damaged, it is advisable to replace the document immediately, without waiting for the moment when it may be urgently needed.
Recovery Documents
So, what is needed to restore a marriage certificate?
The list of documents that must be presented to a citizen depends on the specific conditions.
The easiest way is by one of the spouses.
In this case, you need to provide:
- Passports. One of the spouses can present passports. The documents must contain the appropriate marks about the marriage.
- Receipts for paid fees. In 2016, the amount of the state fee for the restoration of a marriage certificate is 350 rubles. It is necessary to make a payment before contacting the registry office and come to it with an already paid receipt. You can find out the details for payment on the website of the institution, or take them at the registry office.
- Statement of the established form(form No. 19). The application can be completed on the spot by one of the spouses. The presence of a second person is not mandatory, since the presence of his passport data is sufficient to fill out the document. In addition to passport, contact details, the document indicates the reason for obtaining a duplicate (loss, damage, absence).
How to restore the marriage certificate of the deceased parents? If the citizens indicated in the marriage certificate have died or for valid reasons cannot personally obtain a duplicate, other persons (relatives, etc.) can do this for them.
In such cases, the list of required documents expands:
- Passport of the applicant.
- Copies of passports of the persons indicated in the certificate.
- Receipt for payment of the fee.
- Application (form No. 19). It requires the passport details of the spouses.
- Death certificate. If one of the spouses has died, the other must present a death certificate in order to obtain a duplicate.
- . Other persons may act as legal representatives of a citizen only on the basis of a power of attorney certified by a notary.
- decision to appoint a guardian. It is presented in case of representation of interests.
- Documents confirming the right of inheritance. If a marriage certificate needs to be obtained by the heirs of the deceased spouses, they are required to provide documents confirming or join it.
- Proof of relationship documents. must present proof of kinship. These can be birth certificates, adoption certificates, etc.
A special case is the situation in which a duplicate certificate is required for an officially dissolved marriage to confirm the fact.
In such a case, it is necessary to present, in addition to the standard set of documents, a certificate of divorce.
The application indicates the reason why the divorced citizen needed to confirm the fact of marriage.
As a result, the applicant receives a certificate with information from the marriage certificate, since the duplicate itself is not issued in these cases.
It is important to clarify in advance the list of documents required in each situation to eliminate the likelihood of a refusal and re-applying to the registry office.
How long does it take to restore a marriage certificate?
If a citizen applies to the registry office at the place of marriage, then a copy of the certificate is usually issued immediately.
If a citizen applies to the registry office in another place, then the period may be about 10 days.
During this time, the employees of the institution make a request and receive in response the necessary duplicate of the document.
In some cases, if there are objective reasons, the term for issuing a duplicate may be extended.
Where to restore?
You can restore a document in the following ways:
- At the registry office. The standard way to obtain a duplicate at the registry office. You can apply in person, through a legal representative, or by mail. In the case of applying by mail, it is necessary to send by registered mail with a notification of receipt, notarized copies of passports, a receipt for payment of the fee, a completed application form, and other data (if additional information is required). Appeal through legal representatives or by mail allows you not to come personally to the institution.
- Through the portal of the State Service. Currently, many registry offices accept applications for a duplicate in electronic form. After submitting the application in electronic form, it is necessary to appear at the appointed time at the registry office to receive a duplicate of the document. This method saves time on filling out an application at the institution, but you still need to receive the document on the spot.
- Through a legal organization. If desired, you can conclude an agreement with a legal organization that provides services of this kind for a fee. In this case, the lawyers of the organization will deal with the restoration of the marriage certificate, who, after receiving the document, will issue it to the applicant. A lawyer in such a case acts as a legal representative of a citizen. Contacting lawyers allows you to save time and deal with complex cases, but requires financial costs.
- Through the court. In a number of disputable situations, it is impossible for a citizen to independently issue a duplicate certificate in the registry office. Such problems arise as a result of inheritance disputes, the presence of errors or inconsistencies in the information provided, the lack of necessary documents, etc. Appeal to the court allows you to resolve disputes, but significantly increases the time for solving the problem.
In the absence of the possibility of self-appeal to the registry office, the right to use mail, electronic services, the help of intermediaries or legal representatives can significantly simplify the procedure for issuing a duplicate.
The procedure for the restoration of marriage documents
The procedure for obtaining a duplicate through the registry office and through the court is different. To obtain a duplicate in the registry office, you must do the following:
- Pay a fee in the amount of 350 rubles, having previously learned the details for payment.
- Appear at the registry office at the place of marriage with a set of necessary documents.
- Fill out the application form, indicating the reason for the request.
- Get a duplicate certificate. When applying outside the place of marriage, you will need to come for a duplicate after a while.
